Planning an event is time-consuming, but an incredibly fun task. However, sometimes you cannot dedicate sufficient time to the planning process because you are too involved in the event itself. Occasions like marriages, naming ceremonies and corporate events don’t always allow you the time to be a significant part of the planning process; let alone taking full control of it.
Situations like these call for an experienced professional to take over the work to make sure everything is planned and executed without errors. Hiring an event planner is not as easy as it may sound because several options are available in the industry, and finding the right one for your work requires adequate guidance.
Read on to know which questions will ensure that you find what you are looking for without any hassles:
- What are his areas of expertise?
Not every event is the same, agreed? So, before finalising an event planner for your event, you need to know if he is the right person for the job or not. This has nothing to do with the experience that a person has in the industry; rather, it focuses on the types of events that he has taken care of. If he has prior experience in the same industry, then the chances of planning an error-free event are significantly higher, while if that’s not the case, then even an experienced professional will not have an adequate understanding of all the variables that are involved in your event.
- What services does he offer?
There are numerous variables involved in an event; from planning and decor to catering and security. All these and many more services make up an event. Ask the professional if he deals in these departments or not, and If he has a preferred list of vendors and venue or not? If you can find a single person who can take care of all these tasks, then the workload on your shoulders will be reduced significantly. Moreover, if he is an experienced expert, then his fruitful relationships with the vendors may help you with the availability and rates as well.
- What do his fees include?
Not every surprise is a good one, especially if it costs a bunch. Ask the expert for a detailed description of the fees to make sure that you are completely aware of what it entails. Consultant charges, vendor charges, 24-hour availability charges and whatnot can come down to nasty surprises in the future. Clear it out beforehand to know everything stays within your budget boundaries.
- How technically advanced are his services?
The technology world has revolutionised every industry possible, and same is the case with the events industry. Although you don’t always deal with technology directly to plan an event, it does come up at some point in time. You have to know if the person you are planning to hire for your event uses the latest software, equipment and services (ticketing, designing, decor, etcetera) because if you want your event to be perfect and memorable, it has to be up-to-date with the tech world.
- What are the security options does he offer?
Security in every event is a must. Depending on the size of the guest list and type of event, security requirements may differ; however, there should not be any procrastination or error in this department because many lives will be dependent on you on the event day. OGS Group experts have observed many event situations, like chaos in concerts, severe fire outbreaks in seminars and conferences and burglary in exhibitions; all showcasing why you need to have the latest smoke and fire alarms, burglar alarms and experienced & responsible security guards to make sure your event is one-hundred percent safe for yourself as well as your guests.
- What are the cancellation and return policies?
Last but not the least, you should ask him about the cancellation and return policies to have an idea of what happens if you need to cancel his services at any point in time. This is essential to avoid unnecessary expenses in case the event gets canned or due to any other problems that may arise before the event date.
In the end, don’t forget to ask him for any ideas or suggestions for your event to know if he is able to understand your requirements or not and if he is capable enough to deliver what you want or not.
Hope you find what you are looking for! Have a great event! Have fun!